Notice of Spring Congregational Meeting on May 31, 2026
You are invited to join the Congregation’s Spring Congregational Meeting on Sunday, May 31, 2026 from 12:30 pm – 2:00 pm.
This meeting will be in person at 473 Oakwood Ave. Toronto ON, and online (Registration link to be sent). To vote in the meeting, you must be a member of the congregation and have made an identifiable financial contribution of any amount to operating expenses in the last 12 months.
Registration will begin at noon; the meeting will start at 12:30 pm
Read the Annual Report. Read the other meeting materials.
The main business of the meeting will be to approve the Budget for our next fiscal year, minor updates to the by-laws, and new members to the Board and Nominating Committee; other general updates will also be shared. Meeting materials will be shared next week.
Please bring your own snack to enjoy before the meeting. You are welcome to use the microwave or kitchen equipment. As usual, cookies and coffee will be provided.
Agenda:
- Opening Words and Chalice Lighting
- Welcome
- Territorial Acknowledgement
- Acknowledgement of Parliamentarian
- Confirmation of Quorum (minimum is 10% of members)
- Ruling from the Chair re. Voting Rights of New Members
- Presentation of the Agenda for this meeting
- Presentation of Minutes of Fall Congregational meeting (October 2025)
- Remarks from Board Chair
- Presentation of Annual Report for July 2025 – June 2026
- Presentation of Current year financials and July 2026–June 2027 Budget
- Appointment of 2025-2026 Auditor
- Presentation of By-law changes re membership, number of people on the Funds Management Committee, and co-President terminology
- By-law Update Vote: Waiting Period for a Member to Vote
- By-law Update Vote: No. of Members of Funds Management Committee
- By-law Update Vote: Accommodate Two (2) Co-Presidents in By-laws
- Election to Board and Congregational Committees
- Board of Directors
- Nominating Committee
- Lay Chaplains
- Pledge of Accountability for all Leaders
- Recognition of Service: Litany for Outgoing Leader & Vote of Thanks
- Closing Remarks
- Closing Words
Who Can Vote?
According to our by-laws, at least 10% percent of the members of the congregation who are eligible voters must be present at the meeting in order to hold the vote.
A member is eligible to vote if the member:
- is 14 years of age or older,
- has been approved by the Board,
- has signed the membership roll in the presence of the minister or president,
- has been a member for at least 45 days before the date of the meeting to vote,
- has made an identifiable financial contribution in support of the budget in the immediately preceding 12 months. (Donations made in loose cash or by tap machine are not identifiable financial contributions.)
Other people are very welcome to attend as non-voting observers.
